Minutes

Tathwell And Haugham Parish Council 

Minutes of the meeting held Tuesday, 6th November 2018 at St Vedast Church, Tathwell, 7:30 pm 

 Signed Initial: EH 14/05/2019 

Public Forum 

There were five members of the public present. The issues raised were: 

1. Speeding traffic. Residents are concerned about the speed of vehicles on the main road and driving over the 30 mph limit. The Parish Council will request the Lincolnshire Road Safety Partnership (LRSP) to do a traffic survey. The Clerk will contact LRSP. 

2. Dog fouling. Certain areas in the village especially by the lake and the churchyard where dog owners do not clean their dog waste. The Clerk informed the residents that if they witness instances of dog fouling, these should be reported to East Lindsey District Council. ELDC has an online reporting facility on their website. The more reports submitted, the better chances the district council may act on these concerns. The Clerk will forward the website details. 

a) ELDC Ward Member report – none submitted and Cllr A Grist sent his apologies. 

b) LCC Ward Member report - Cllr H Marfleet reported that LCC finances were in order but were lobbying the government for fairer funding for Lincolnshire. The Highways Management contract worth £40 million will go for re-tendering. The reduction in grass cutting of two per year will not likely change and parish councils will have to bear the costs of further cuts. The LCC website is also due for a revamp to make it more user-friendly. 

c) Louth Rural Neighbourhood Policing Team – No team member was available to attend but informed the Council that all crime updates will now have to be sourced from the police uk website. The neighbourhood team will no longer provide reports at meetings. 

18/11-1 Record of Members Present and Apologies 

Present: Cllr E Hairsine (Chairman); Cllr L Fear (Vice-Chairman), Cllr C Shaw and Cllr J Stainton 

Apologies: Mr R Howard (RFO), ELDC Cllr A Grist 

18/11-2 To receive any Declarations of Interest on any item on the agenda – none declared 

18/11-3 Minutes from 7th August 2018 – It was resolved that the minutes were accurate and duly signed by the Chairman. 

18/11-4 Council Matters 

a) Chairman’s Remarks

 i.The Parish notice board. A joiner will look at work required to repair woodwork. 

ii.The Chairman published a newsletter which was hand delivered to 80 houses. 

b) Actions from Previous Meeting 

i. Clerk’s report. All actions from previous meeting have been completed. The Clerk also submitted a timesheet detailing work done in the last quarter. 

• Post box at Cadwell – Royal Mail replied that there will be an investigation to determine if a post box will be re-instated or not and gave a time frame of 12 weeks. If no post box is installed within that time frame, the conclusion would be that a post box is no longer warranted at that site. 

• Gully drains at Thackers Lane – LCC has not actioned this. Cllr Marfleet will raise the issue with Highways. 

• Corroded road sign on the crossroad – LCC has issued a work order but cannot provide a date for replacement. 

• BT manhole cover – The Chairman dealt with this issue and has now been resolved. 

ii. Councillor Vacancies – The Chairman reported that there are still two vacancies to fill at Tathwell and one for Haugham. The vacancy will be put on the newsletter. 

iii. Review of Polling Districts and Polling Stations – The Council noted the consultation and did not have any comments. 

c) Communications 

i. Lalc News 166 Edition – circulated 

ii. Louth Hospital Inpatient Service – notice of petition and public meeting circulated. 

18/11-5 Parish issues 

a) Parish Newsletter – The newsletter was well received, and it was resolved to publish a newsletter quarterly to inform residents of topical news and parish council matters. 

b) Litter picking schedule – It was resolved to organise this sometime in March next year. 

c) Winter Self-help and Mutual Aid – The Council resolved that there were enough salt/grit bags in the village and will not participate in the scheme. 

18/08-6 Defibrillator. The Cheese and Wine Event organised by the Chairman was a huge success and raised £770 which was more than the required £600 for one defibrillator. It was therefore resolved to use the remaining balance to install a defibrillator for Haugham village which is more than a mile away from the Tathwell site. A suitable site was agreed. The Clerk will inform Cllr Grist about this development and will request that the ELDC grant be used for Haugham. Electricity will be required to maintain the defibrillator and the Clerk will check with BT about the power supply connection at the adopted phone box. 

18/11-7 To review and implement new GDPR rules and Privacy Notice - It was resolved to adopt and implement this policy and privacy notice. The Clerk will upload on website. 

18/11-8 Finance and Budgets 

a) Payments- It was resolved to accept payments for November 2018 the following: 

i.Parish Clerk Mileage Reimbursement - £23.40 

b) Review financial contributions to the 2 churchyards – This item was postponed to the next meeting when the RFO is present. 

c) Budget Proposal for FY 2019/20 – After much discussion, the Council resolved a precept requirement of £2,205 for 2019/20 financial year, a 4.99% increase from current precept. The Clerk will submit to ELDC. 

d) Cheque signatories – Cllrs Fear, Shaw and Stainton have all agreed to be cheque signatories. The Chairman will inform the RFO who will secure the bank mandate requirement. 

18/11-9 Planning Matters 

a) ELDC Local Plan – The Clerk reported that there are no hard copy print outs of the local plan, but documents are all available to read and download online. 

b) Planning applications – none received. 

18/11-10 Date of Next Meeting – The Council resolved to meet on Tuesday, 8th January 2018 which is a month earlier than scheduled due to councillor availability. 

The meeting closed at 20:30 pm.