Minutes - Annual Meeting of the Parish Council 11 May 2026
Minutes of the Annual Meeting of the Council held 11th May 2026 at 8:10 pm, St Vedast Church, Tathwell
26/05-1 Election of Chair. Cllr Mr Lou Fear was re-elected Chair and duly signed the Declaration of Acceptance of Office.
P: KL; S: RL, All in Favour
26/05-2 Election of Vice-Chair. Cllr Mrs Rowena Larkin was re-elected Vice- Chair and duly signed the Declaration of Acceptance of Office.
P: LF; S: JS, All in Favour
Public Session
a) ELDC War Member. Cllr A Grist did not attend and no report submitted
b) LCC Ward Member. Cllr A McGonigle did not attend and no report submitted.
c) One member of the public was present who was subsequently co-opted to the parish council.
26/05-3 Record of Members Present and Apologies.
Present: Cllr Mr Lou Fear (Chair) (LF), Cllr Rowena Larkin (Vice-Chair) (RL), Cllr Kim Larkin (KL), Cllr John Stainton (JS) and Cllr Karen Bonsall (KB)
Also present: Mrs Nadine Must (Parish Clerk).
Apologies accepted: Cllr Steve Samuel (SS) and Mr Russell Howard (Churchwarden)
26/05-4 Chairman’s Welcome and Remarks. The Chair had no further update than those reported at the annual parish meeting.
26/05-5 Declarations of Interest on any item on the agenda. None declared.
26/05-6 Minutes from 2 February 2026. It was RESOLVED that the minutes of the meeting were an accurate record. The Chair signed the minutes.
P: KL; S: LF, All in Favour
26/05-7 Council Co-option. Karen Bonsall was unanimously approved as a co-opted parish councillor and signed the Declaration of Acceptance of Office and participated in the meeting thereafter. A dedicated email address for parish council business will be organised by the Clerk.
P: RL; S: LF, All in Favour
26/05-8 Council Matters
a) Annual Review of Policies. The Council reviewed all its current policies and agreed that the documents were still relevant. Clerk to renew all other policies on the council website.
i. Standing Orders
ii. Financial Regulations
iii. Code of Conduct
iv. Civility and Respect Pledge
v. Data Protection Policy
vi. Privacy Notice
vii. Complaints Procedure
viii. Environmental Policy
ix. Health and Safety Policy
x. Equal Opportunities Policy
xi. Safeguarding Policy
P: LF; S: KL, All in Favour
b) Actions from Previous Meeting. Noted. The Vice-Chair volunteered to get three quotes required for the marquee and the village gates. She will also provide the what3words of the exact locations for the gates for submission to Lincolnshire County Council Highways for permission to instal gates. All three quotes for each item required for application to East Lindsey Investment Fund.
c) Communications Received. Noted.
d) Emergency Plan. The summarised document provided by the Chair was discussed but lacked other relevant information such as an action plan and details of relevant people or organisations to contact for emergencies. An updated plan will be discussed at the next meeting. The Vice Chair reported that there is a group called Lincolnshire Community Assistance Team (L-CAT) who help out in emergencies which can be added to the plan.
26/05-9 Finance and Budgets
a) Payments. The Council resolved to accept the following payments for May 2026. It was also resolved to forego the LALC Annual Training Scheme. Councillors and Parish Clerk to attend as required and Council to pay as non-members.
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P: LF; S: RL, All in Favour
b) Receipts. The Parish Precept for FY2026-27 of £4,976 was received in April.
c) Review of End of year Receipts and Payments 2025-2026. Noted and approved.
d) 2025-2026 AGAR. The Council noted the Internal Auditor’s report.
e) 2025-2026 AGAR. The Council reviewed and approved the Governance Statement.
f) 2025-2026 AGAR. The Council reviewed and approved the Accounting Statements and all other supporting financial records. It was noted on the Assets Register that the laptop was deleted from the list as the Windows system cannot be upgraded. Cllr KL will dispose securely.
g) 2025-2026 AGAR. The Council approved the Certificate of Exemption. The Chair and Clerk signed the relevant forms for submission to the external auditor and for publication on website.
P: LF; S: KL, All in Favour
26/05-10 Planning Matters.
a) 00477/26/FUL Planning Permission - Installation of 10 no. ground mounted solar panels | Camlea Church Lane Tathwell LN11 9SR. The application was discussed and the Council resolved to submit a No Objection.
b) Update on planning applications. There was no update on any other applications.
c) Any received between agenda close and meeting. None.
26/05-11 Date of Next Meeting. Monday, 3rd August 2026 at 7:30pm.
The meeting closed at 8:54 pm.