Annual Parish Council Meeting Agenda - 7 May 2024
ANNUAL PARISH COUNCIL MEETING
Notice is hereby given that the Annual Meeting of Tathwell and Haugham Parish Council will be held on Tuesday 7th May 2024, after the conclusion of the Annual Parish Meeting which is to be held at St Vedast Church, Tathwell.
Councillors are hereby summoned to attend.
Part A: Annual Meeting of Tathwell and Haugham Parish Council
Part B: Business meeting of the Parish Council, which will commence with 10 minutes of Open Forum time for members of the public to raise any issues, if required. Parishioners are then requested not to interrupt during the business of the meeting
Signed:
Nadine Must
Parish Clerk
1st May 2024
AGENDA
Part A
24/05– 1 Appointment of Chair – to receive nominations for the position of Chair and resolve to appoint to the position followed by signing of declaration of Acceptance of Office
24/05- 2 Appointment of Vice Chair - to receive nominations for the appointment of Vice Chair and resolve to appoint to the position followed by signing of declaration of Acceptance of Office
Suspension of Standing Orders while public session takes place
Public Session
a. Report from ELDC Ward Member
b. Report from LCC Ward Member
c. Public Forum
PART B
24/05– 3 Members present and apologies.
24/05– 4 Chairman’s Welcome and Remarks
24/05– 5 To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests
24/05– 6 Minutes from 5 February 2024 – to approve as a correct record the notes of the meeting and authorise the Chair to sign the official minutes.
24/05 - 7 Council Matters
a) Annual Review of Policies.
1) Standing Orders
2) Financial Regulations
3) Code of Conduct
4) Civility and Respect Pledge
5) Data Protection Policy
6) Privacy Notice
7) Complaints Procedure
8) Environmental Policy
9) Health and Safety Policy
10) Equal Opportunities Policy
11) Safeguarding Vulnerable Persons Policy
b) Actions from Previous Meeting – Clerk’s report
c) Communications Received – to note
d) Parish Council Insurance – to consider quotes and agree preferred company.
24/05 – 8 Finance and Budgets
a) Payments- to receive and resolve to accept payments for May 2024
b) Receipts – to note receipt of Parish Precept for FY2024/25 - £4,043.
c) To review the end of year Receipts and Payments 2023-2024
d) 2023-2024 AGAR– to receive and note report from the Internal Auditor
e) 2023-2024 AGAR– to review and approve the Governance Statement
f) 2023-2024 AGAR– to review and approve the Accounting Statements
g) 2023-2024 AGAR– to approve and sign the Certificate of Exemption
24/05 – 9 Planning Applications - to consider planning applications as listed below
a) N/081/00443/24 | Planning Permission - Extensions and alterations to existing dwelling to replace existing rear and side extensions which are to be demolished. | 4 The Terrace, Tathwell Road, Haugham, Louth, LN11 8PX
b) Any received between agenda close and meeting.
24/05 – 10 Date of next meeting – Monday, 5th August 2024, 7:30pm